FINANCE, ADMINISTRATION, RECREATION, SERVICE,
ENGINEERING and GORMAN FARM
COMMITTEE MEETING MINUTES
July 5, 2011
The Finance, Recreation, Service, Engineering and Gorman Farm Committee met at 6:00 pm on July 5, 2011. Present were Councilmembers Smiley-Robertson, Vonderhaar, and Schaefer. Also in attendance during portions of the meeting were Jack Cameron, James Jeffers, George Snyder, Sandra Murphy and Dave Nichols.
I. Finance Reports
George adjusted the estimated earnings tax receipts upward so the projected unencumbered balance for the end of 2011 is $13,478,610. Last year’s year end unencumbered balance was $12,571,114.
The actual tax receipts continue to run ahead of 2010. Year to date we have collected $312,492. The tax revenue projection in the budget for 2011 was $10,500,000. Last year we collected $10,807,937.90. So, as of May 31, we are running more than $600,000 ahead of the budget revenue assumptions. The labor contract at GE has been approved so there is not the immediate danger of an interruption in revenue.
This month we had a cash deficit of (-$47,861.98). The year to date cash surplus is $232,505.98 excluding the Evendale Commons TIF.
Investment Status. - George reported that the paper work is still not
finished. The apparent problem is the new federal financial regulations conflict with the obligations of municipal corporations under Ohio law. George is contacting U.S. Bank and Fifth Third to explore other investment options.
George finally advised that the Tax Budget for 2012 is complete and must be enacted at the July Council meeting. Additionally, there will be an Ordinance to renew liability insurance with the Ohio Risk Management Pool. Our rate was reduced about $20,000. Finally, the police department needs about $1,000 appropriated to funds indigent counsel and about $25,000 may be needed for the Service Department for lighting on new Margate that will be installed by Duke Energy at the time of the road project. George will meet with Jim Bothe to determine whether the current budget contains sufficient funds for this project.
II. Engineering/Service
James Jeffers reported the Glendale-Milford project resume will begin August 1, 2011. The Mohler Road waterline project is nearly completed. The bids have been tabulated for the new Margate and Lighting projects. Ordinances will be prepared for acceptance of these bids at the July Council meeting. The lighting appropriation will include about $15,000 for Service Department to complete the work and to bring the camera link to the Police Department from the Service Department when it is installed in the 2012 Traffic Signal Project.
III. Administrative
Jack Cameron reported that he has had several calls about the Village Landing Property including one involving medical offices. He will follow up with CIC on these calls. The Planning Commission will take up the Zoning Code updates on July 19th at their regular meeting.
IV. Recreation
Dave Nichols reported that the new tread mills are installed the all but one of the old ones will be auctioned through a web auction site established by the county. The police department will use the one not auctioned. No major problems were reported at the Fourth of July Celebration. There have been no comments about the recreation fee Resolution. Dave Carraci will be presented with a Resolution at the July Council meeting.
V. Gorman Farm
Sandra reported that a proposed trail location is being recommended by the Farm. Councilmember Schaefer suggested that it be marked so others can examine the proposal. Sandra, in addition to the written report indicated that 18 Families are renting plots. 6 families are on a waiting list. Additionally, the state budget has protected farms from liability for escaping farm animals and while cutting funds for extension services, the elimination of the estate tax is seen as beneficial to family farms. Corn has been planted, wheat prices are high and there is strong demand for hay in southwestern Ohio.
The meeting adjourned at 7:30 pm.
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Christian J. Schaefer
Committee Chairman
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